COMPLIANCE

Corporate Governance at ŠKODA AUTO Volkswagen India

Corporate Governance is a system to manage and supervise the company. It defines how rights and duties are distributed among company stakeholders, including shareholders, executive management, governing bodies, employees, and customers. The governance at ŠKODA AUTO Volkswagen India Private Limited (SAVWIPL) is a set of legal and executive methods, and procedures committing us to maintain a balanced relationship between the company and its workforce.

The aim is to engage in responsible, qualified, and transparent business management focused on the company’s long-term success and the protection of stakeholder interests.

ŠKODA AUTO Group attaches great story by the fact that it is perceived as a successful, transparent and open company by employees, business partners, all customers and the public at large.

At the same time, corporate policy rests on principles enshrined in the “Code of Conduct” at ŠKODA AUTO Volkswagen India. The Code of Conduct in place is based on the application of generally accepted social values.

Integrity

We believe that only with lasting, dependable integrity and compliant behavior will our Company gain and strengthen the trust of its staff, customers, shareholders, business partners, and the general public. Our aim is to become a role model when it comes to integrity and compliance. This way, we want to strengthen our trust and to maintain the integrity of our company in the future.

Acting with integrity is an essential part of the Volkswagen Group strategy TOGETHER 2025+ and is thus on par with the quality of our products, our financial KPIs, and the satisfaction of our customers. By implementing our ambitious Integrity program and the Group Essentials, which provide orientation for the daily value-oriented actions of all employees, we are ready to face future challenges.

The key initiative “integrity program” is also a part of the Together4Integrity Program. It has the goal of increasing understanding of integrity and its importance as a basis of doing business among all the Volkswagen Group’s employees and managers and of creating a culture in which acting with integrity is not only consistently possible but also seen as a matter of course. It is associated with encouraging the constructive handling of mistakes, increasing the transparency of reasons for decisions, and strengthening courage to also address potential risks and issues with managers.

Integrity is a core element of professional conduct for us and this is the only thing we aim for: to do the right thing in a given situation.

As the basis for running our business, integrity must affect all levels. This means integrity is an obligatory criterion for all the Board of Management’s decisions: every submission to the Board of Management must include an opinion by the responsible company´s department on the way in which the intended decision support the Group’s integrity and compliance or whether/ what potential integrity or compliance risks are associated with it and how they can be lessened.

Compliance 

ŠKODA AUTO Volkswagen India as a company and the ŠKODA AUTO Group as a whole are rigorous in their duty of adherence to legislation, internal regulations, ethical principles, and other voluntary commitments. Compliance reaches beyond business relations to embrace activities both within and outside the group. This is the ŠKODA AUTO Group’s way of signaling loudly and clearly that its conduct will echo the requirements of legal and ethical rules on competition, finances and taxes, environmental protection, and employee relations, including the safeguarding of equal opportunities.

ŠKODA AUTO Volkswagen India has a Governance, Risk & Compliance Department to oversee the pursuit of these values. This department’s work includes the provision of consulting on all compliance-related issues and the implementation of appropriate measures to raise awareness of the intrinsic value of compliance among the workforce and third parties. For the purpose of the above-mentioned consultancy services at ŠKODA AUTO Volkswagen India an e-mail address is: compliance@skoda-vw.co.in

At ŠKODA AUTO Volkswagen, we staunchly believe that economic success is sustainable only if everyone sticks to the rules. Voluntary standards – consisting of statutory and internal requirements, obligations stemming from the commitments that have been made, and ethical principles – are a company mainstay and form the bedrock of its decision-making. Compliance activities provide a means to implement strategy formulated by the Volkswagen Group and are part of global compliance efforts.

Risk Management

The ŠKODA AUTO Group’s risk management structure is built on a common principle of risk management within the Volkswagen Group complying with German legislative requirements. Risk management, as an operational component of the corporate process, must pinpoint individual risks down to the last detail, assess how great they are, take action to eliminate them, and document how effective the response has been.

ŠKODA AUTO Group’s global operations on automotive markets throw up numerous risks that could dent its financial performance and business success. At the same time, economic and regulatory changes can offer opportunities that the group then strives to seize so that it is able to consolidate and build on its competitive position.

Business and Human Rights

Code of Conduct 

The Code of Conduct sums up fundamental principles underlying the conduct of SAVWIPL employees and is instrumental in responding to legal and ethical challenges.

SAVWIPL’s reputation is a core value relying on the resolve shown by employees around the world to act in keeping with our Code of Conduct and all laws. The “Code of Conduct ” has become part and parcel of our corporate culture.
  • INTEGRATED MANAGEMENT SYSTEM

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ANNUAL RETURNS

  • Annual Return of SAVWIPL for FY 2019-20 :

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  • Annual Return of SAVWIPL for FY 2020-21 :

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  • Annual Return of SAVWIPL for FY 2021-22:

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FINANCIAL RESULTS

  • STATEMENT OF AUDITED FINANCIAL RESULTS FOR THE YEAR ENDED MARCH 31, 2021 :

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  • STATEMENT OF UNAUDITED FINANCIAL RESULTS FOR THE QUARTER ENDED AND HALF YEAR ENDED SEPTEMBER 30, 2021 :

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  • STATEMENT OF UNAUDITED FINANCIAL RESULTS FOR THE QUARTER ENDED AND NINE MONTHS ENDED DECEMBER 31, 2021 :

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  • STATEMENT OF AUDITED FINANCIAL RESULTS FOR THE QUARTER ENDED AND YEAR ENDED MARCH 31, 2022 :

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  • STATEMENT OF UNAUDITED FINANCIAL RESULTS FOR THE QUARTER ENDED JUNE 30, 2022 :

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  • STATEMENT OF UNUDITED FINANCIAL RESULTS FOR THE QUARTER AND HALF YEAR ENDED SEPTEMBER 30, 2022 :

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  • STATEMENT OF UNAUDITED FINANCIAL RESULTS FOR THE QUARTER YEAR ENDED SEPTEMBER 30, 2020

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GENERAL MEETING NOTICES

  • Director Resignations Rule15 – 30.06.2022

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Our Whistleblower System

Complying with statutory regulations and internal rules, and the principles laid down in the Code of Conduct at ŠKODA AUTO Group and the Code of Conduct for Business Partners, has top priority at ŠKODA AUTO Volkswagen India Private Limited. The success of our company is based on Integrity and Compliance. To meet these standards, it is important to learn of potential employee or supplier misconduct and to put a stop to it. Therefore, we entrusted the Central Investigation Office of the Volkswagen Group to operate an independent, impartial and confidential Whistleblower System on our behalf.
A key pillar of our Whistleblower System is the principle of procedural fairness. It also guarantees the greatest possible protection for whistleblowers, persons implicated and employees contributing to the investigation of reported misconduct.
This also includes offering opportunities for anonymous reporting and communication. We assure not to perform any steps in order to identify anonymous whistleblowers, who do not misuse our Whistleblower System. Retaliation of whistleblowers and all persons who contribute to investigations at ŠKODA AUTO Volkswagen India Private Limited will not be tolerated. Persons implicated are presumed innocent until the violation of applicable laws and/or internal regulations is proven. Investigations will be conducted with the utmost confidentiality. The information will be processed in a fair, fast and protected process.
  • Find more information on the procedural principles of the Volkswagen Group Complaints Procedure.

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The qualified and experienced colleagues at the Central Investigation Office of the Volkswagen Group examine every report for potential misconduct by a Volkswagen Group employees thoroughly and follow it up systematically. If you report potential misconduct, you will get a confirmation of receipt first. The Central Investigation Office of the Volkswagen Group then assesses your report. This includes gathering facts particularly from the whistleblower. Only if this initial evaluation shows grounds for suspicion of a violation an investigation by a dedicated Investigating Unit will be started. Afterwards, the results of the investigation will be assessed by the Central Investigation Office of the Volkswagen Group and appropriate measures will be recommended. Information about the status* and the outcome of the procedure will be given to you without undue delay.

Potential violations of the Code of Conduct for Business Partners by suppliers, including serious risks and violations of human rights and environment by direct and indirect suppliers, can also be reported to the Central Investigation Office of the Volkswagen Group – as well as reports requiring otherwise immediate action. The Central Investigation Office of the Volkswagen Group will inform the responsible departments, who will process the issue accordingly. This particularly includes taking the necessary measures to minimize or end violations and/or risks.

* The processing time varies depending on the subject of the procedure

If you have any from the customer’s point of view any questions, inquiries, feedback or complaints about the products or services provided by ŠKODA AUTO Volkswagen India Private Limited or its business partners (e.g. dealers, service partners), please contact the standard ŠKODA AUTO Volkswagen India Private Limited customer line via e-mail address compliance@skoda-vw.co.in. Thank you for your understanding that our Whistleblower System is not primarily meant for questions or complaints of the customers.

Making a report to our Whistleblower System

The Whistleblower System offers various channels to report potential employee misconduct that allow a swift review and reaction by our company if necessary. 

Nonstop Hotline (availability 24x7)

You can make a report at 365 days, 24 hours, using the international toll-free number:

+800 444 46300.

If your local telephone provider does not support the toll-free service, you can call the following chargeable number: +49 5361 946300.

Online Reporting Channel

You have also the option of using a web-based communication platform to contact the Central Investigation Office of the Volkswagen Group in many languages. This system is confidential and technically secured.

Even if your preferred language is not offered in the reporting channel, you can use any language to submit your report. You can also contact the Central Investigation Office of Volkswagen Group in any language via e-mail or mail.

Link: https://www.bkms-system.com

E-mail

The Volkswagen Group has appointed external lawyers to act as Ombudspersons. They advise on the Whistleblower System. Also, the Ombudspersons ensure that, if the whistleblower desires, the reports are forwarded anonymously to the Central Investigation Office of the Volkswagen Group.

If you want to get in contact with the Ombudsperson, you can find their contact details here:

http://www.ombudsmen-of-volkswagen.com

Ombudspersons

You can get in contact with the Central Investigation Office of the Volkswagen Group via e-mail io@volkswagen.de.

Central Investigation Office of the Volkswagen Group

Postal address:

Central Investigation Office
Box 1717
38436 Wolfsburg, Germany
(The report can be sent in any language.)

In person:

Central Investigation Office
Porschestraße 1
38440 Wolfsburg (downtown), Germany
(In such case, please make an appointment in advance via io@volkswagen.de).

Do you have further questions or do you need a local contact?

Questions or suggestions for improvement concerning the Whistleblower System can also be addressed to the Central Investigation Office of the Volkswagen Group.

If you have been interviewed in terms of an investigation, you have the possibility to give feedback to the Ombudsperson as independent body.

Furthermore, our local Compliance Officer ​at ŠKODA AUTO Volkswagen India Private Limited can also be addressed in all matters of the Whistleblower System for instance via the e-mail address compliance@skoda-vw.co.in.